Uedu Evidence Index Submission Terms

1. What is UEI

UEI enables instructional designs to be published externally in a named, licensed, and citable form, and provides them in an open format for import by other systems and research analysis. UEI is not a journal and has no peer review. UeduHub is sharing within the platform; submission to UEI is what constitutes external publication.

2. Rights

• Copyright remains with the author (or, by law, with the affiliated institution). Uedu only publishes and records on behalf of the author and acquires no rights through submission.
• The submitter declares that they have the right to publish all content under the selected Creative Commons license, including third-party materials cited herein.
• Uedu's formal review does not verify whether the submitter actually holds the relevant rights. Images on the internet, or screenshots of textbooks or lecture notes, do not become usable merely because they are publicly available online; if a rights dispute arises later, the submitter shall bear responsibility.
• If the content includes AI-generated parts (text, images, questions, etc.), the submitter should state in the abstract the scope of use, the tools used, and whether human review was performed. The copyright status of AI-generated content varies by country, and the submitter should verify it independently.
• Once a Creative Commons license is published, it cannot be revoked; even if the record is later withdrawn, this does not affect copies already obtained by others under the license.
• Licenses that permit viewing only and prohibit redistribution cannot be submitted to UEI. After submission, anyone may download it, and it cannot be limited to a specific course or students; resources intended only for use in your own class should remain in the course or UeduHub.
• When using images or videos from external URLs, the submitter declares that they have the right to use them; UEI only retains links, which may become invalid later.

3. Public content

• Resources that can be submitted include teaching resources, AI tasks, quiz banks, questionnaires, worksheets, assignments, language writing prompts, channel templates, AI skills, Uedu Studio applications, and course outlines.
• The correct answer, explanation, option scores, branching conditions, and AI role settings for the question will all be disclosed together, and anyone (including students) can download them; do not submit content you do not want to be public.
• The course syllabus will disclose basic course information (including the instructor’s name), the syllabus, the units visible to students, and the purpose of the discussion board, anonymity settings, and scoring rules.
• Students’ responses, conversations, recordings, forum posts, class lists, and grades will not be disclosed with the resources.

4. Formal Review and DOI

• The Uedu administrator only conducts a formal review: author identity, rights, student personal data, content completeness, and duplication. Academic quality is not evaluated.
• Uedu does not assign DOIs itself. After passing the formal review, Uedu uses a hosted account to deposit the teaching design in Zenodo (operated by CERN), where Zenodo registers the DOI. A DOI provides permanent identification and citation; it does not imply quality certification.
• The materials submitted to Zenodo include: title, abstract, author names, affiliation, ORCID, component files, and the UEI Package.
• A duplicate refers to a resource of the same version or with content exactly the same as one already included. When updating the same teaching design, please release a new version. Having the same title or similar content does not in itself constitute a duplicate; if the administrator determines that the same content has been resubmitted under a different title, it will be returned with an explanation.
• The title, abstract, and keywords recorded by Zenodo must all be in English; AI may be used to draft them, and the accuracy of the content is the submitter’s responsibility. The original text is retained on the UEI page and in the UEI Package.

5. After publication, only additions are allowed; deletion is not allowed

• Withdrawal: the content and file are no longer provided, but the description page is retained so existing citations can still find the source. Files recorded in Zenodo will also be made non-public and marked with an announcement; if Zenodo does not accept file changes, only an announcement will be added.
• Modification: release a new version, while retaining the old version and its DOI; minor errors may be corrected by addendum.
• When content is forcibly taken down due to a copyright notice or personal data leak, the content is removed and the description page is retained. Copyright notices follow the removal process used by UeduHub; if the same submitter has three upheld notices in total, their submission eligibility for UeduHub and UEI will be terminated.
• When a component receives a copyright notice in UeduHub, UEI will temporarily stop providing the content of the entire teaching design, and the file recorded in Zenodo will also be made non-public and marked with an announcement; access will be restored after the notice is ruled unfounded.
• The DOI links to the record page in Zenodo; once registered, it will remain available, and descriptive metadata such as the title and authors will also be preserved. To fully remove the record, the administrator must apply to Zenodo, and the final decision rests with Zenodo.
• Records and DOI deposited in Zenodo are preserved by Zenodo in accordance with its policies, regardless of whether the Uedu platform continues to operate; however, after Uedu ceases operation, it will no longer be possible to update or withdraw them on your behalf.

6. Personal Data

Submitted content must not include student personal data, student conversations, screenshots of assignments, or research data disclosed without consent. The system records the declaration at submission, the time, and the IP address as consent records.

7. Import

When importing someone else’s UEI Package, you must use it according to the original license terms and retain the original author attribution; imported resources will not be automatically submitted to UEI.